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Topics Covered
- Managing projects
- Team leaders
- Delegation
- Coordination
Talk Citation
Clayton, M. (2025, September 30). Managing multiple projects at the same time [Video file]. In The Business & Management Collection, Henry Stewart Talks. Retrieved September 30, 2025, from https://doi.org/10.69645/YNRJ9513.Export Citation (RIS)
Publication History
- Published on September 30, 2025
Other Talks in the Series: Introduction to Project Management
Transcript
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0:00
Hello. My name is Mike Clayton.
I'm the founder of
OnlinePMCourses,
which is both a website offering
paid courses and also
a YouTube channel.
In this talk, I'm
going to discuss
a challenge that a lot of
project managers face:
managing multiple projects
at the same time.
0:21
How can I manage
multiple projects
at once, you might ask.
Well, there is a simple answer.
I'm afraid it's pretty obvious.
But it is no less
valuable for that.
The way to manage multiple
projects at once is
one at a time because
the human brain is very poorly
suited for multitasking.
The fact is that as soon
as a second task
becomes complex,
we just can't do it.
Trying to manage two,
three, four, five
things at once will not only
cause you to slow down,
it will mean you will make
more errors than you
would otherwise make.
This gives us two approaches.
The first is to find
your top priority project and
to focus on that and that alone.
Get it done and then move
on to the next project.
But if you cannot
realistically do that,
you need to segment your
week into big chunks.
You need to have dedicated
periods of time where you focus
on one project at
a time and then move
on to the next one,
what we might call
serial monotasking.
Some people use big
chunks, whole half days.
Approximately 10 per working
week if that allow you
to focus for a whole
half day on one project.
Others find they need to chunk
their week up into
smaller chunks,
perhaps four chunks a day;
two every morning and
two every afternoon.
Personally, I segment
my day into three.
I have a very early
morning slot and then
I have the morning up to
lunch and then the afternoon.
Within those time slots,
stick to one main thing and then
make sure you have breaks
not only within that time slot,
but also significant breaks
where you get out of your chair,
possibly even get
out of the building,
get fresh air, get daylight,
have a glass of water,
perhaps even a snack to properly
recharge before moving
on to the next project.
This is important because it
creates a mental separation.
The way that I think
about managing
multiple projects is about
wearing multiple hats.
I think of the
process of managing