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Incremental implementation: A staged approach to introducing a new digital preservation management system
Journal of Digital Media Management,
13
(3),
225-233
(2025)
Abstract
This paper describes the exploration into and implementation of a hosted digital preservation management system at the University of Montana Archives and Special Collections. This was done to find a solution to the increasingly economically and environmentally unsustainable procedures practised at the university. Three products were analysed, and one was recommended as a potential future solution. A project-based implementation of the chosen solution using grant funds was used to make a business case for full implementation. The business case was successful in so much as an additional implementation for a single collection was completed. The paper details the roadblocks encountered during implementation and how they were successfully managed by the digital archivist and the person hired to support the implementation. The paper concludes with a discussion of next steps to maintain the project into the future.
Keywords: digital preservation; sustainability; accessibility; digital preservation tools; workflows
The full article is available to subscribers to the journal.
Author's Biography
Erin Baucom is an associate professor at the University of Montana, and Digital Archivist of the Maureen and Mike Mansfield Library. She is responsible for developing strategies, workflows and policies for the ingest, management and preservation of born-digital materials acquired archives. She provides digital asset management instruction to the students, faculty and staff of the university. Her research is focused on the practice of digital preservation, accessibility and diversity, equity and inclusion. She earned her master’s degree in library science with a concentration in archives and records management from the University of North Carolina at Chapel Hill. She also holds a BA in history from Old Dominion University.
