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Welcome to the purge: Digital records in an era of new limits
Journal of Digital Media Management,
12
(3),
212-219
(2024)
Abstract
Following Google’s announcement that it would be introducing storage limits for Google Apps for Education institutional clients, archivists from the University of North Carolina at Charlotte’s Special Collections and University Archives worked with campus IT partners to plan for the upcoming changes to how Google storage limits are managed on campus, and how to handle dormant accounts and their associated files. This paper describes how archivists worked to manage records in Google Team Drive accounts, apply a capstone-like review to accounts pending deletion, and planned to guide a campus-wide shift in record-keeping behaviour.
Keywords: Google; records retention; capstone model; e-mail preservation; information technology; higher education; cloud storage
The full article is available to subscribers to the journal.
Author's Biography
Tyler G. Cline Tyler Cline is the Digital Archivist at UNC Charlotte, where he is responsible for born-digital manuscripts and university records. He has worked as a digital archivist since 2013. He holds an MA in public history from Sacramento State University, and a Digital Archives Specialist certificate from the Society of American Archivists.
Katie Causier Howell is the University Archivist at UNC Charlotte, where she is responsible for managing the university archives programme and promulgating the university’s records management policies and procedures on campus. She has held her current position since 2016, and received her MS in information studies from the University of Texas at Austin.
